Audit-ready document management
Documents. Compliance. Control. Fully audit-ready.
SuTEX DMS combines storage, versioning, preview, and GoBD-oriented processes—multi-tenant, with departments, projects, and clear traceability.
Scope
Storage
No delete—only archive: every version stays traceable, with preview, search, and folders for daily work.
Compliance
Retention, integrity scans, and audit export for tax advisors and auditors—documented in the change log.
Capture
Upload, scan, email inbox, or directly from Word and Excel—e-invoices are detected and filed structurally.
Organization
Multi-tenant with departments, fine-grained rights, and project folders—storage and activity in view.
Workflow
Capture, use, and prove documents in a structured, audit-ready way.
Upload, scan, email inbox, or directly from Word/Excel
Folders, departments, projects, and metadata
New file = new version, original remains traceable
Preview, download, notes—all logged
Locks, retention periods, and status at a glance
GoBD export, integrity report, and audit log
No deletion, only archiving: every file remains as a version with SHA-256 checksum. The log records every access—from preview to download.
Content-addressed storage, version history, archive instead of delete—including GoBD audit export and integrity scan.
Folder structure, search, and integrated preview for PDF, images, text, audio, and video.
Multi-tenant with departmental areas, project folders, and storage overview.
2FA, role model, hosting in Germany, and seamless links to SuTEX HR and SuTEX Project.
Compliance
Compliance features are built in—from daily use to audit export for tax advisors and auditors.
Kein Löschen – Archivieren mit Nachvollziehbarkeit
Fristen mandanten- und ordnerbezogen, Hinweise im Dashboard
SHA-256 je Datei, mandantenweiter Integritätsscan
Paket mit Bestand, Protokoll und Verfahrensauszug
Who it is for
Fast filing, reliable findability, and traceable access.
Audit export, integrity, and complete logs from one source.
Hosting in Germany, rights model, and API for integrations.
Capabilities
All modules work in one system—activate what you need, multi-tenant ready.
Create, search, folders, versions, notes
PDF, Office preview, images, text, audio/video
Complete history: login, preview, download, metadata
Audit export, procedure docs, integrity reports, cron jobs
Detect XRechnung/ZUGFeRD, assign, store audit-ready
Departments, roles, tenant administration
Project-based storage and overviews
IMAP import, attachments filed automatically
Save Word/Excel files directly as documents in the DMS
Metrics, storage, recent changes, retention hints
SuTEX HR, SuTEX Project, API, PHP or Node deployment
SuTEX ecosystem
Data and documents flow between HR, DMS, and Project—without duplicate maintenance.
Digital HR management
People, workflows, AI documents, BEM, fleet, expenses, reporting, and employee portal—end-to-end and multi-tenant.
Learn moreProjects, tasks & time tracking
Kanban with progress, customer master data, time tracking, and reminders before due dates.
Learn morePlans
GoBD-oriented archiving, immutability, versioning, and audit trail—in three business packages with fixed storage.
10 Benutzer · 25 GB Speicher · Kleine Unternehmen & Selbstständige
29 € pro Monat
Recommended
25 Benutzer · 100 GB Speicher · Klassischer KMU-Kunde
59 € pro Monat
50 Benutzer · 500 GB Speicher · Mittelstand, Steuerberater & Verwaltungen
99 € pro Monat
Prices per month plus VAT. Storage included (Basic 25 GB, Pro 100 GB, Business 500 GB). Extra storage e.g. €5 per 100 GB.
We show the right modules—live or as a pilot in your environment.